Legal Secretary Litigation

Top NJ Law Firm, must be open to on site opportunity, possible hybrid once up and running.

Commercial Litigation Legal Secretary

•          Perform daily administrative tasks;

•         Answering, screening telephone calls and taking messages for attorneys;

•         Editing and revising documents;

•         Assist with document conversion and clean up documents; create and revise legal documents adhering to Firm styles and guidelines;

•         Court filings through the E-filing system for both Federal Court and State

•         Create and edit Tables of Authorities and Tables of Contents;

•         Enter and edit attorney time entries;

•         Fill out expense reports;

•         Filing documents in case files;

•         Preparing outgoing mail and incoming mail;

•         Perform day to day duties of department secretary

•         Strong secretarial organizational skills;

•         Extraordinary attention to detail;

•          Excellent communication and interpersonal skills;

•         Ability to work independently and complete a high volume of work in a timely manner;

•         Ability to multitask and prioritize assignments while consistently delivering quality work product to both attorneys and clients;

•         Proven experience performing under pressure in a fast paced environment, both individually and within a team setting;

•         Flexibility to occasionally arrive early or stay late as necessary;

•         Proficiency with Microsoft Office 365, iManage Document Management System, Kofax, Best Authority, Aderant, Litera Compare, Big Hand Dictation System and Compulaw

•         Positive attitude, ability to interact well with all support staff, professional staff and clients;

•         Holds a Notary Public commission or will acquire a Notary within the first 6 months of employment;

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Education and Experience

•          5+ years litigation exp

•          Minimum HS diploma